Events - 1.59.0

As part of the 1.56 Release we have introduced Choices. With this visual update it will be much easier for servers to ensure the correct dish are served to the right guest.

Current view:

New View:

Host users now have the ability to make edits to bookings but retain the current requirements that have been agreed with the guest. I.e. the guest may have already made pre order selections, paid a deposit or given a card guarantee. When a editing a booking, and a new booking rule is triggered (rule change will not be triggered if there is a pre-order selection made), when the pop up to 'Accept' or 'Cancel' the edit is displayed, there now is a new button for 'Ignore'. Selecting 'Ignore' will:

• save the edits to the booking

• not trigger the new booking requirements

• current requirements will be retained

However, if there is a pre-order requirement already assigned to the booing, then the 'Ignore' button will not show. This is because, it would wipe the pre-order selection already made and the Host should be making conscious decision to 'Accept' that or 'Cancel' the changes altogether.

Finally, removing a cover when pre-order selection has been made prompts the user to first remove the pre-order selection, as otherwise the system is unable to determine which one of them should be removed.

Manual payments allow sites to take payments through different channels than the Guest Portal. Previously, when sites received a part manual payment for a deposit or pre-payment there was no method of logging it against given booking. The site was only able to take a full manual payment, making tracking of payments not made through the Guest Portal difficult.

To address the issue outlined above, we have now allowed host users the ability to input and specify the amount logged in Events Host via Manual Payment, as well as, refund those payments. Thus, making it easier to proceed with payments, as well as keep an accurate record of them.

The extract below shows the different channels available through manual payments against a booking with £30 deposit:

Previously, there was no audit log kept of who logged into guest portal, host, attendee or organiser. With this feature, Events Host can log into a portal as an Admin, make necessary changes and those changes will be recorded in a log for future reference in case of any confusion or audit.

This feature splits the column for invoice amount paid into two columns - Invoice Amount Paid & Total Invoice Amount - in order to increase the clarity of information and usability of the functionality available in Booking List.

Previously, Events users required all of the customers information in order to complete and generate an invoice, this feature changes that so only the name is a mandatory field. Thus, making invoice generation much easier and quicker.

With this feature Zonal admin users are given the option to choose from the list of companies and sites assigned to their estate on the Invoice template configuration.

By clicking on "choose", a pop-out is displayed with all sites & companies associated to the estate, as shown below:

On this popup, users can select between multiple sites and companies. However, there are some rules to follow:

• If an invoice template is already assigned to site or companies, no other invoice templates can be assigned to the same sites or companies.

• If the user selects a company check box, all sites under this company are also be selected. However, the user can choose to un-select specific sites under this company.

• If the user selects all sites found under a company, the company check box is automatically selected.

On the booking panel, additional details have been added to pre-order section. The following fields are added:

• Pre-order Due Date -This field displays the pre-order due date for the booking.

• • Pre-order Completion Status -This field displays the status of pre-order. There are 3 statuses: Pending, Partial, Complete

• • Pre-order Covers Completion - This field displays the number of covers that have completed pre-order, it also displays if the pre-order is due or overdue.

• • Chef Report hyperlink - By clicking on the hyperlink, the user is directed to the Reports page where all the pre-order information is displayed.

On the Bookings list, the number of preorder completed/preorder required is now displayed next to the preorder icon:

And on the print preview & export CSV, the values of pre-order are now displayed as well: